#  Borrowing From External Institutions 

 



##  52 Weeks (12 Months) or Receipt of Loan Request

 Library contact has submitted loan request to the external lender including:

- Identifying information for requested works
- Desired display
- Importance of requested works in context of the exhibition
- Duration and location of exhibition
- Request for images needed for publication or online exhibition
- Facility report

##  51-50 Weeks (11-10 months) Prior

- Library contact follows up with the external lender to see if they have recieved the loan request or need any further information

##  50-0 Weeks (11-0 months) Prior

- Library contact stays in contact with the external lender about major steps

##  12-8 weeks (3-2 months) Prior

- Library contact confirms appointment for transportation and pick-up

##  4 Weeks (1 Month) Prior

 Library contact:

- Sends certificate of insurance to the external lender
- Completes and signs the outgoing loan agreement; verifies countersignature from internal lender

##  1-2 days After Receipt of Incoming Loan

- Conservator completes incoming condition check

##  RETURN TO EXTERNAL LENDER

##  12-8 (3-2 months) Weeks Prior

- Library contact schedules outgoing condition check with conservator

##  8-4 Weeks (2-1 Months) Prior

- Library contact confirms return transport for loan with borrower, shipper, and/or broker

##  1-2 days Prior

- Conservator completes outgoing condition check

##  1 day Prior

- Loan is packed and allowed to acclimatize before transport